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They are the ones who have identified the 5 to 10 numbers that tell the full story of their performance and obsess over those.
That discipline starts with Business Analytics.
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โ Reviewing too infrequently: a monthly KPI review for a daily operation is too slow
โ Confusing input metrics with output metrics: measure what you can influence. ๐ฏ
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The best-run businesses in the world are not the ones with the most data.
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The most common KPI mistakes I see:
โ Tracking too many KPIs: if everything is important, nothing is
โ KPIs that cannot drive action: what do you DO when this metric drops?
โ No owner: every KPI needs one person accountable for it
๐ง Tactical KPIs: team or project level (e.g. Email CTR, Support Ticket Resolution Time)
Each level feeds the one above. Misalignment here is how companies measure themselves into irrelevance. ๐
๐ Relevant: does it connect directly to a business goal?
๐ Time-bound: does it have a defined review period?
If your KPI fails any of these it needs rethinking. โ
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The three levels of KPIs every organisation needs:
Vanity metrics make you feel good. Actionable metrics make you better. ๐
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How to design a good KPI the SMART test:
๐ Specific: does it measure one clear thing?
๐ Measurable: can you actually track it consistently?
๐ Achievable: is the target realistic given your context?
โ Not a KPI: Number of Instagram followers unless growing your audience IS the strategy
The "Key" in KPI is doing a lot of work. Most metrics are just... metrics. ๐ฏ
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What is a KPI and what is NOT a KPI?
A KPI (Key Performance Indicator) is a metric directly tied to a strategic goal.
โ KPI: Customer Churn Rate because retaining customers is a core business objective
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Every business tracks metrics.
Website visits. Follower counts. Email open rates. Revenue figures.
But here is the uncomfortable truth:
Most of those metrics are not telling you anything useful.
KPI design is the art of measuring what actually matters. ๐